Founded in 1970, HAMOM is a nonprofit support group made up of and open to all mothers of multiples in Huntsville, Alabama, and surrounding areas. Monthly meetings allow members to coordinate activities, socialize, and share individual experiences. Our meetings often include guest speakers who present a wide range of topics of particular interest to parents of multiples. HAMOM conducts a number of annual projects and events for the benefit of the members and the Huntsville community. We also provide support and advice for expectant mothers of multiples and keep in touch with MOMs at home or in the hospital before and after their multiples are delivered, including meals, babysitting, or simply lending a helping hand.

HAMOM meets the third Tuesday of each month at 7:00 p.m. with social time beforehand at 6:30 p.m. Meeting locations vary from meeting rooms at First Baptist Church of Huntsville to local area restaurants. All meeting announcements will include the location.



(Revised July 2009)

(Revised June 2016)

(Revised September 2017)


Name of the club is HUNTSVILLE AREA MOTHERS OF MULTIPLES, abbreviated as HAMOM
(effective 1999) and formally known as the Huntsville Area Mothers of Twins Club, HMOTC. Founded in 1970.



The purpose of HAMOM is to promote general fellowship among its mothers of twins, triplets and higher
order births. HAMOM will provide a source of advice and support for families of multiple birth children.
This organization will further serve as a source of information about multiple children and related areas.
HAMOM will work to promote educational and social activities for the membership. HAMOM will also
work to increase awareness of the individuality of each multiple.

HAMOM is a non-profit, non-commercial, non-partisan, non-racial and non-sectarian organization.

Rules contained in Robert's Rules of Order shall govern the organization in all cases to which they are
applicable and in which they are consistent with the by-laws or the special rules of order of this organization. 

The bylaws may be amended by a three-fourths (3/4) vote of all qualified members present. At least a two
week notice shall be given in advance of the vote.


1.    The membership will consist of women who are mothers, guardians, stepmothers or expectant mothers of
twins, triplets and other multiples. 

2.    Member must demonstrate a willingness to accept the policies and objectives of HAMOM.

3.    Members must pay dues timely per schedule after joining HAMOM. 

4.    Prospective (or potential) members may visit up to three meetings and receive three complimentary
newsletters and receive access to the Private HAMOM Facebook page within their 90 day potential status,
but upon the next meeting attended are required to pay dues to become an active member and to continue to
receive the newsletter.

5.    Members in arrears of dues shall relinquish all privileges of membership.


1.    As stated by National guidelines, HAMOM fiscal year will be August 1st to July 31st. Dues are as follows:

o    Membership dues are $30 per year and run from July 1st to June 30th of the following year.

o    b. Previous members in good standing that renew their membership after the renewal deadline during the
following year in the months of January 1st - June 30th must still pay $30.00. A late fee of $5.00 will be
collected with dues. Member wishing to discontinue membership must notify Membership Chair in writing by
email or postal letter.

2.    If a member's check is returned by the bank, the member is responsible for paying the amount of the
returned check plus bank charges incurred by club account.

3.    FIRST TIME MEMBERS shall be assessed dues by the following schedule:

o    Membership Granted - Month Dues Assessed

o    July - December $30.00

o    January - June $15.00

4.    The dues are non-refundable except in the case of the loss of one or more children at the mother's request. 

5.    Any paid members of 5 consecutive years will receive a discounted rate of $25 for membership after their
membership anniversary. This will be documented in the database.

6.    Any paid members of 10 consecutive years will receive a discounted rate of $20 for membership after their
membership anniversary. This will be documented in the database.

7.    Any paid members of 15 years or more will receive "Lifetime" membership. This means they will receive a
complimentary newsletter and their annual dues paid in full. This will be documented in the membership

8.    Dues to the National Organization shall be paid by the Treasurer by September 30th.

9.    If HAMOM's gross receipts exceed $25,000 annually, filing IRS Form 990 by December 15th is required.
If HAMOM's gross receipts do not exceed $25,000 annually, a financial statement with a letter from HAMOM
Treasurer and President is sent to NOMOTC by March 31st of the following year, authorizing NOMOTC to
include our chapter in their filing of IRS Form 990.

10.  All club disbursements shall be paid by check or checking account debit card.

11.  Disbursements other than normal budgeted amounts over $50 shall require prior approval of both the
President and the Treasurer.


1.    Meetings will be held on the THIRD TUESDAY of each month with social time beginning at 6:30 and the
meeting beginning at 7:00 p.m. However, due to conflicts, holidays, and/or school calendars the board can
change the meeting date. 

2.    Members shall not bring children to meetings or club functions unless otherwise specified.  Exceptions may
be made for members who are breastfeeding.

3.    Family and friends are welcome to attend as visitors only at specified meetings and events.

4.    Regular meeting shall be conducted as follows:

o    a. Sign-In

o    b. Call to Order

o    c. Club Business

o    d. Reading minutes from the last meeting (may be substituted by members receiving the minutes in written
form and members agreement to not read the minutes out loud)

o    e. Program presentation

o    f. Adjournment


1.    All officers (Board of Directors) will attend board meetings. All other board members (Committee Chair
MOMs) are encouraged to attend. 

2.    The majority (2/3) vote of the Board of Directors and/or the majority of the board present at the quarter
board meeting or via email votes will determine all decisions, with a two-day grace period for responses on
all email votes. If a board member is unable to attend, she may send her vote by proxy based on the agenda. 

3.    Meetings will be held May, August, November, and February. Alternations to this schedule may be made
by majority board approval and membership notified.


Three officers should be in attendance, one of which shall be the president or vice-president, and thirty
(30%) percent of the membership of this organization shall constitute a quorum of this organization.


1.    A minimum of five accepted nominations or volunteers to the nominating committee shall be made at the
January monthly meeting.

2.    At least one person from the previous outgoing nominating committee shall be included in the new

3.    The chair for this committee shall be elected by the committee when it is formed. 

4.    No member may serve more than two consecutive years on the nominating committee.

5. Any member of the nominating committee whose name is put forth and accepted as a candidate for
election may not serve on the nominating committee.

6. Any information needed by the nominating committee as it pertains to potentially qualified members may
be obtained from the appropriate Board member.

7. All nominees should be contacted to verify they will serve if elected prior to the slate being presented to the


8.    A single slate of nominations is acceptable. Nominations from the floor are also acceptable.  Ballot templates will be provided to the Nominating Committee by the Secretary.

9.    Only members who have paid their dues by the time of the election process begins (January 1st) shall be

allowed to vote or hold office.

10.    The committee shall present a slate of nominations to the membership no later than the March meeting.

11.    If no one elects to be on the Nominating Committee, nominations may be requested via email or club
newsletter in lieu of the Nominating Committee

12.    Elections will be held by secret ballot no later than the April meeting.

13.  The chair and two (2) members of the Nominating Committee or three tellers appointed by the president
shall count the votes.

14.  A candidate is elected by receiving a majority of votes cast.

15.  In the event of a tie vote, a second vote is taken and the winner is selected based on plurality. If a second
vote also results in a tie, the winner is selected by lot.


1.    The Board will consist of President, Vice-President, 2nd Vice-President (as needed), Secretary, Treasurer,
Membership, Publications, National's Representative, Outreach, Hospitality, and Historian.

2.    To qualify for the office of President, a member must have served and fulfilled their duties in another elected
3.  To qualify for the office of Vice-President, a member must have served on the MoMSMART committee and
worked the following work shifts at least once in the last 5 years: Setup, Regular Public Shopping Hours,
Half-Price Shopping Hours, and Break Down.
4. To qualify for the office of Treasurer, a member must have served and fulfilled their duties in another elected
office and have served on the MoMSMART committee and worked the following work shifts at least once in the last 5 years: Setup, Regular Public Shopping Hours, Half-Price Shopping Hours and Break Down.

5.    A 2nd Vice-President chair, can be elected by the club as needed or can be elected by the formation of a
"sister membership" of a surrounding area

6.    Those elected to office must have served and fulfilled their duties on a committee and/or served and fulfilled
their duties as members of a MOMs Mart committee for 1 or more years. 

7.    The First Vice President will assume the office of the President if vacated. The First Vice President, Secretary,
and Treasurer offices, if vacated, will be appointed by the current year Board of Directors, all other vacated
positions may be left vacant for the remainder of the fiscal year as determined by the Board of Directors.
8. As duties of the Board of Directors become more electronic based, there is becoming need for less time
spent in manual record keeping.  The Board of Directors may suggest to the Nominating Committee Chair
if it is their recommendation that any of the following positions be combined to be filled by a 1person slot;
Secretary, Publications, National's Representative, Outreach, Hospitality, and Historian.
9. With the use of electronic medium for file storage, each Board of Director position is required to maintain
its own records.  Therefore, use of the name “Librarian” will be dropped from the Board position
“Librarian/Historian” and hereafter only be known as “Historian”.  Any files needed for usage on a
long-term basis by a specific board position shall be sent to that board positions’ specific email address.


1.    The incoming Board of Directors will appoint the Standing Committee Chair-MOMs at the June board
meeting or as soon as possible thereafter.

2.    The Board of Directors has the authority to ask for the resignation of any committee chair-MOMs,
co-chair-MOMs or Board Officers who fails to fulfill her duties and fill the position with a qualified member appointed by the board.

3.    A vacancy in an office shall be filled by election from the membership, unless otherwise stated in the By-laws.

4.    If an officer misses three consecutive monthly meetings without explanation, this will be considered as
resignation from this office

5.    Procedures for vacant committee chair or co-chair position during the year are as follows:

o    If a position becomes vacant during the year the executive board contacts the names on the committee list
to see if anyone is interested in chairing the committee.

o    If there is an interested member, the executive board ONLY will vote at the next bi-monthly meeting or via

o    If no one wants to chair this committee then the Vice President will announce the position in the newsletter
for one month.
6.  If a Member Survey is utilized, Board Members may use HAMOM Member Survey information to obtain
committee volunteers and receive input for potential events.


1.    The service year for the Board of Directors will run from June until May. Elections and installation will be
held no later than the May meeting with incoming officers assuming their duties by June 1st  of each year.

2.    The Offices of Publications, National's Representative, Hospitality, Membership, Secretary, Historian and
Outreach may serve consecutive years. 

3.    The Offices of President, Vice-President, and Treasurer may not serve more than two consecutive terms
unless they meet the qualifications of paragraph 4.

4.    President, Vice-President, and Treasurer may serve more than two consecutive terms for the same office
if no other qualified member wishes to serve in that office.  In the event a President, Vice-President or
Treasurer are needed to serve a 3rd consecutive term, a special election will be held the month prior to the
general elections to approve to add the designated party to the general election slate for a 3rd consecutive term.
  The vote must obtain the approval of a quorum of HAMOM members in attendance at the monthly meeting
designated for the election.  In no event, shall the President, Vice-President and Treasurer serve more than 3
consecutive terms.

5.    In the event that no one volunteers to chair a committee, the outgoing chair-MOM may serve another year.
(Updated June 2002)

6.    The service year for the chair-MOM is from June until May. 


Any outgoing President, who is opting to not submit their name for consideration as a nominee for a
Board position for the upcoming year, will serve as an advisor to the Board of Directors for one year.



·         Official representative of the organization. 

·         Supervises all club activities.

·         Makes financial recommendations for the club.

·         Audit club checking account on a quarterly basis.

·         Conducts business portion of meetings.

·         Calls and conducts board meetings.

·         Locate and secure meeting facilities - liaison between Club and facility's representative.

·         Responsible for coordinating setup and securing facility after meetings and club events.

·         Work closely with the Board in planning monthly meetings and other activities.

·         Write monthly column for newsletter describing previous meeting and upcoming events. 

·         Coordinate with Membership Officer to ensure all officers and committees have current membership status list.

·         Will serve as an ex-officio member of all committees (except the nomination committee).

·         The president must have served at least one year on the board of directors of this organization prior to
assuming the office of President.


·         Coordinate monthly meeting programs as needed.

·         Plan speakers and programs for monthly meetings or designate duties as agreed to by the Board. 

·         Serve as club liaison for guest speakers and introduce speakers to club (this includes both written in
newsletters and orally at meetings).

·          Coordinate monthly play dates or designate duties as agreed to by the Board.

·         Coordinate with Hospitality Chair in locating and reserving site for annual picnic and New MOMs Social
(specific name, time of year and type of social activity to be decided by the Board every year).

·         Co-Chair semi-annual MOMs Mart Committee.

·         Is an ex-officio member of all committees (except the nomination committee)

·         Shall assume the office of president in the event of resignation or inability of the president to complete her term.


·         Maintain list of members attending sister membership meetings and submit list to President.

·         Ensure all requests for expenditures by the sister membership group are approved by the President and
Treasurer prior to the purchase.

·         Coordinate meetings and play-dates for HAMOM members living in the sister membership area. 

·         Conduct informal meetings for HAMOM members living in the sister membership area. 

·         Serve as liaison between HAMOM-sister membership regarding meeting facilities.

·         Initiate notification by phone or email regarding meetings and play-dates.

·         Update list of potentials and provide copies at HAMOM-sister membership meetings. 

·         Maintain attendance roster at HAMOM-sister membership meetings.

·         Coordinate refreshments for monthly meetings.

·         Send information and/or membership packets to potential or new members. 

·         Maintain current contents of membership packets. 

·         Coordinate with local members to provide phone support or other support for pregnant MOMs
(on bed-rest), and for new mothers of multiples.

·         Coordinate with local members to periodically distribute HAMOM flyers to pediatric and obstetrics offices.

·         Serve as liaison between HAMOM chapter and its sister membership area members.

·         Submit monthly newsletter articles about meetings, play-dates, prayer requests/concerns, potential and
new members to Membership and Publications.

·         Attend executive officers meetings and HAMOM business meetings.

·         Other duties as designated by the Board

·         If there is not a membership need for a sister club, the 2nd Vice-President may still be utilized by the Board
as an additional position as necessary.


·         Coordinate monthly meetings as needed

·         Take minutes at regular monthly meetings and create report for monthly newsletter.

·         Take minutes at Board of Directors meetings, create report and send out to the Board within 10 days of the

·         Write "Thank you" notes to speakers and coordinate purchase of "THANK YOU" gift or gift certificate to
be presented to speaker.

·         Coordinate with President to pick up mail from Post Office box and distribute information, or designate
duty as agreed to by the Board.

·         Handle club correspondence or designate duties as agreed to by the Board.

Maintain the login username and password for the HAMOM Survey Monkey survey portal.

Maintain the ballot templates to be provided to the Nominating Committee

·         Other duties as designated by the Board.


·         Collect Dues.

·         Write checks for monthly annual expenses.

·         Make deposits and maintain bank account balance.

·         Create spreadsheet of balances and expenses and report to president and Board of Directors on quarterly
basis or as requested.

·         Make financial recommendations for the club to the President and Board at large.

·         Coordinate payment of dues to the NOMOTC with the National Representative; and coordinate letter of
non-profit status with the Secretary.

·         If applicable, file Form 990 with IRS by December 15TH or designated paperwork by March 31st.

·         Maintain financial records for history and record keeping coordinating with Secretary and/or Historian as

Maintain letter of non-profit status

·         Other duties as designated by the Board.


·         Coordinate monthly meetings as needed.

·         Maintain attendance roster at monthly meetings and special events.

·         Maintain list of paid members

·         Coordinate with Treasurer and President to maintain current membership list of entire organization.

·         Send current Membership listing via email to all Board of Directors on a monthly basis.

·         Maintain membership packets and keep contents current.

·         Send membership packets to new and prospective members. Via email is acceptable.

·         Coordinate with President, VP and Publications on keeping list of potentials current and maintain cut off
dates, reviewing case by case.

·         Coordinate with Outreach, VP and President in meal donation and delivery to members or potentials
in need, i.e., new MOMs, MOMs with determined needs.

·         Check and respond to all email requests on a regular basis.  Share and forward as necessary and retain
all information regarding membership on the organizational list.
·         Collect Dues during Monthly Meetings if Treasurer is unable to attend and temporary designation is agreed
to by the Board.

·         Create name tags for new members and for MOMsMart workers.

·         Other duties as designated by the Board


·         Coordinate monthly meetings as needed

·         Compile submitted newsletter articles and information into the HAMOM monthly newsletter and distribute
newsletter to members by email or postal service.

·         Update website information, calendars, etc., or coordinate with designated member as web master for


·         Work with President, VP and designated committee in creating pamphlets or fliers regarding club and


·         Create business cards as needed.

·         Other duties as designated by the Board


·         Coordinate monthly meetings as needed

·         Coordinates publicity for HAMOM (i.e., writes news releases and submits articles to local newspapers for
special events.

·         Contact local churches, schools, physician offices, etc., to promote HAMOM.

·         Coordinate with groups/members in areas surrounding the Greater Huntsville Area with information
pertaining to support and club events.

·         Attends Marvelous Multiples class and arranges for other HAMOM members to attend. This chair will
represent HAMOM and provide the class with information about HAMOM and any information on multiples
in general.

·         Distribute and/or coordinates the distribution of HAMOM pamphlets, flyers and any other information to
NICU, fertility, obstetrics and pediatric offices.

·         Work with President, VP and Treasurer on fundraising or charitable projects aiding HAMOM members of
potentials in need.

·         Other duties as designated by the Board


·         Coordinate monthly meetings as needed

·         Maintain regular and timely communication with the National organization to keep the local club informed
of the National activities. 

·         Keep National informed of local club's activities as necessary and maintain National Representative

·         Coordinate with Treasurer in order to send list of paid members and national dues to NOMOTC.

·         Provide information for monthly newsletter publication.

·         Provide printed information pertaining to monthly scheduled meetings, as needed.

·         Provide club vote for the national convention.  (May be mail in)

·         Other duties as designated by the Board.


·         Coordinate monthly meetings as needed

·         Coordinates refreshments for monthly meetings. 

·         Selects a theme, which coordinates with the meeting topic. Arranges for food, beverages, and paper
products for each monthly meeting. Arrives at meetings to prepare for the meetings.

·         Greet and welcome new, expecting and potential members at monthly meetings and club events.

·         Work with Membership and Outreach chairs in coordinating meal support for MOMs in need, i.e.,
births, illnesses, or deaths.

·         Other duties as designated by the Board.

·         Assists the Committee Chairs as needed for:

o    Family Picnic

o    Cookies with Santa

o    New MOMs Social - Committee consisting of Officers

o    Or any other membership social


·         Coordinate monthly meetings as needed.

·         Take pictures at all events for club for PR and marketing use.

·         Create and upkeep HAMOM Member Reference Guide.  Specific name of document may be decided and
changed outside the bylaws.

·         Maintain historical information on club events, i.e., social, community/charitable involvement, family events.

·         Other duties as designated by the Board


1. MOMs Mart

·         The current year's Vice-President will serve as Chair of MOMs Mart for the Fall and Spring sales for that
same year. 

·         The Vice-President will appoint a minimum of 1 MOMsMart Co-Chair-MOM(s), , within 120 days of the
next MOMsMart sale or sooner.  In order to be adequately knowledgeable, all Co-Chair MOM(s) will be involved in all aspects of the sale.  

An outgoing Vice President may not rotate from the Vice-President office consecutively to a MOMsMart
co-chair position and then consecutively back to Vice President.   

·         A committee may be solicited and appointed as early as possible.
In order to maintain breadth of knowledge across spheres for MOMsMart, all Board members are de facto
MOMsMart committee members and as such will be kept abreast of committee business.

·         MOMsMart committee is effective for one year.  Committee members will serve from May to May of the

following year; and will plan the following Fall MOMs Mart and the following years Spring MOMs Mart. 
·         Committee members must have served as a worker for at least one MOMs Mart sale prior to being on the
MOMs Mart committee. 

·         All committee members are required to attend at least one MOMs Mart committee planning meeting.

·         All committee members must work at a minimum 3 shifts during the sale.

As an evolving sale that rapidly changes to meet the needs of HAMOM and the MOMsMart customer,
specific MOMsMart worker requirements not listed here will be determined by the MOMsMart chair and
co-chair and held in the same force and effect as if they were listed in full text.

·         Each committee member must be responsible for and complete at least one assigned task.

·         Each committee member must be current in their membership

·         The President will sit on this committee, ex-officio, as like all other committees.

2. Annual Election Nominating Committee